Entering Non-Check Debits

We can enter non-check debit transactions on an account using the Write Checks transaction. Non-check debit transactions include debit card transactions, ATM (automated teller machine) transactions, and EFT (electronic funds transfer) payments.

To enter non-check debit transactions:

1. Go to Transactions > Bank > Write Checks.
2. On the Check page, verify that the correct bank account appears in the Account field.
3. Enter the payment information in the appropriate fields.
4. In the Check Number field, enter Debit or other text to indicate that the payment is not made by a check.
5. Click Save. This debit appears on the register for the account.

The best practice is to use the Write Checks transaction to enter non-check debits. We can, however, record debits while reconciling our bank statements.

To enter non-cash debit transactions while reconciling a bank statement:

1. Go to Transactions > Bank > Reconcile Bank Statement.
2. Click the New Charges subtab.
   1. Fill in the appropriate information for the charge.
   2. Click Add.
3. Complete the rest of the reconciliation. When we have cleared all the transactions listed on the statement and entered any additional transactions, the statement balance and cleared balance should match. Use the Difference field to track our progress.
4. When finished, we can:
   • Click Save to reconcile your bank statement.
   • Click Save & Print to save and print our reconciliation.
   • Click Hold to hold our reconciliation until we return to save or print it.